Minutes of the CSU Friends of the Library Meeting
May 18, 2000
In attendance: Bill Barrow, Mark Curly, Tom Flechtner, Barbara Florjancic, John Horton, George Lupone, Ben Shouse, Glenda Thornton, Henry York
The meeting was convened at 11:15 a.m.
Reviewed Agenda Ė
George reported on the progress of the Lafayette Essay competition. He said that an announcement and essay competition applications would be mailed by the end of May and that reminders would be sent in the fall. For complete information about the essay competition, visit the web site at http://www.clevelandmemory.org/lafayette/.
Glenda distributed a draft of the "Cleveland State University Library Case Statement." She reported that the Interim Provost contacted the Development office and told them to put us on the University's Capital Campaign. The Library was then assigned a Development Officer, Holly Brinda, to work with the Library to raise funds. The Library will establish an annual campaign to support various programs--our annual fund goal is $50,000 per year for 5 years. As a part of this effort, Glenda would like to redirect the Library's newsletter "Bits n Bytes" into a development newsletter (retitled "Bits, Bytes, n Books") and it will be used to solicit Library donors.
Bill Barrow discussed the Cleveland Digital Library and the possibility of creating a "virtual Cleveland" where one can "fly" through Cleveland at any point in time. This document would be geographically based, so he will start with Terminal Tower because it is a landmark of Cleveland. He would like this "virtual Cleveland" to be the front end of CDL to be used as a research tool and teaching aid -- "Virtual Cleveland" might become a possible program for funding.
Glenda also reported that Development has asked the Library for phone numbers of people to solicit for the capital campaign. A discussion about the Development Project ensued (see other side for Development Project).
Baird said the case statement was very worthwhile and felt that the Friends could play an important role in this endeavor.
Book Sale report
Barbara reported that almost $1600 was raised at the continuous book sale from September through March. Because of its success, the Friends will continue to sell books this way. Baird asked Barbara to send him a book sale sign that he could post at the Rowfant Club. Ben Shouse announced that he would like to donate a large number of books to the Library.
The Friends of the Library Bylaws were reviewed and discussed and it was discovered that the group was overdue in nominating and electing new officers (a Board of Trustees must also be named). Mark Curly, Tom Flechtner, Bill Barrow volunteered to serve as the nominating committee. They will give their report in September at the next Friends meeting (September 28, 2000). This meeting is to prepare for the annual meeting on Friday, October 27 at 3:00. It was also noted that the president cannot serve more than two consecutive one-year terms. However, Glenda suggested that Baird remain as the Friends president until a new one can be elected. After some discussion, it was decided that the Friends should discuss updating the bylaws.
Scholars & Artists Reception & Annual meeting
The Annual Friends meeting will be held on Friday, October 27, 2000 at 3:00 -- the same time as the Scholars & Artists Event. For this year, Walter Leedy, Professor of Art, will be asked to give a slide presentation of his newest collection of postcards of Cleveland. In addition to his presentation, there will be a display of 1200 postcards in the Special Collections area. A web site of Walter's postcards was also proposed.
The next meeting will be on Thursday, September 28 at 10:00 a.m.
Meeting Adjourned at 12:55 p.m.
How the Friends of the Library can help
Together with the University's Development Office, the Library is embarking on its first annual fundraising appeal. In order to begin this worthwhile project, the Library needs the Friends of the Library's assistance. The following is a list of development projects that the Friends of the Library could undertake:
Library's fundraising timeline:
Mail Development Newsletter February, 2001
Solicit donors March, 2001
Follow-up with a recognition event July, 2001
We still need your books for the Friends of the Library book sale. If you canít attend the meeting or would like to make arrangements for pick-up, please call Lisa Russell at (216) 687-2481.
If you are a Friends member and would like to receive notices about future meetings and events via e-mail, please contact Barbara Florjancic firstname.lastname@example.org or (216) 687-2475.